Rules for claiming county records

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The following updates to the rules for claiming county records at club level, and updates to the junior indoor age groups, were agreed at the last county committee meeting on 9th May 2024.

 

Scores achieved at clubs

Scores from ‘Official club competitions’ – these being ‘club indoor and outdoor championships’, and ‘inter-club shoots’ against other club. Scores can be claimed without these shoots having to be prior registered. Claims for these may come from the archer. A results sheet from the shoot is required as part of the claim.

‘Organised club target day’ shoots, are club competitions organised by the club, and will be eligible if the following criteria is met…

– The club must register these ‘organised club target day’ shoots by emailing both the records officer (web@ncasarchery.org.uk), and the secretary (secretary@ncasarchery.org.uk), no less than 5 days prior to the event, stating both the date and the round

– Record claims must come from the club via a club officer, not from the individual archer

– The club must state a named target captain or judge on the results

– The results must be accompanied by a copy of the claimed scoresheet, clearly signed by the archer, scorer AND also by the target captain or judge

– There must be at least 2 archers listed on the results sheet, with an additional person named as the target captain or judge. The target captain can be an archer, but the target captain cannot be one of the minimum 2 archers listed on the results

– Only one round or one ‘group’ of rounds can be stated, for example if the stated round is a National, then all National distance rounds are eligible (New National, Long National etc.). If Metric rounds are stated, this won’t include Long Metric or Short Metric rounds. The rounds must relate within the same number of arrows per distance.

These steps put the responsibility of the eligibility and the claim on the clubs to ensure that the ‘organised club target day’ is run in accordance to the AGB Rules of Shooting and shot to competition conditions as closely as possible.

Acceptance of any claim is at the discretion of the county records officer, who will be in touch if there is any uncertainty about the eligibility of the claim. Any scores rejected will be done so after the records officer has consulted the NCAS committee first.

All claims submitted prior to 13th May 2024, will be accepted under the previous rules.

 

Junior Indoor Age Groups

NCAS have introduced U21 into the junior indoor age groups effective immediately, and any U21 scores achieved during the 2023/24 season will be accepted based on the ‘year of birth’ rule. All the existing age groups (U18, U16, U14, U12 & U10) will remain in place, but will switch to ‘year of birth’ from 1st October 2024, with all existing scores staying in place.

 

Juniors Claiming Senior Records

Junior archers under the age of 21 may claim for senior county records if they are competing directly with archers in the senior age group. The score must appear listed with the seniors on the results sheet. Separate claims should be made for the junior age group and senior scores.

 

A county record score can be claimed:

(The Shoot)

1.a) If the score has been recorded at an open tournament, where the entry form is freely available from the organising club or organisation.

1.b) If the score has been recorded at a closed invitational shoot, such as a county, regional or national team match, Royal Tox or the UK Masters.

1.c) If the score has been recorded at a club, under one of the following shoot definitions.
– ‘Official club competitions’ – these being ‘club indoor and outdoor championships’, and ‘inter-club shoots’ against other clubs will be accepted, without these shoots having to be prior registered. Claims for these may come from the archer. A results sheet from the shoot is required as part of the claim.
– ‘Organised club target day’ shoots, are club competitions organised by the club, and will be eligible if the following criteria is met…

– The club must register these ‘organised club target day’ shoots by emailing both the records officer (web@ncasarchery.org.uk), and the secretary (secretary@ncasarchery.org.uk), no less than 5 days prior to the event, stating both the date and the round

– Record claims must come from the club via a club officer, not from the individual archer

– The club must state a named target captain or judge on the results

– The results must be accompanied by a copy of the claimed scoresheet, clearly signed by the archer, scorer AND also by the target captain or judge

– There must be at least 2 archers listed on the results sheet, with an additional person named as the target captain or judge. The target captain can be an archer, but the target captain cannot be one of the minimum 2 archers listed on the results

– Only one round or one ‘group’ of rounds can be stated, for example if the stated round is a National, then all National distance rounds are eligible (New National, Long National etc.). If Metric rounds are stated, this won’t include Long Metric or Short Metric rounds. The rounds must relate within the same number of arrows per distance. Not all archers listed on the results need to be shooting the stated round but, only records claimed under the stated round or family of rounds will be accepted. For example if the stated rounds are Nationals, then any National round will qualify ie New National, National 50 etc. If the stated round is specifically stated as for example a WA 70m, then only records claimed for that round will be accepted. Changes to the stated round can be made up until the day before the shoot takes place. Records won’t be accepted for stated rounds changed on the day of or after the shoot.

1.d) If the shoot has taken place no more than 6 months before the claim is submitted.

 

(The Score)
2.a) If the score is witnessed and signed by at least one other person sharing the same target face or same boss. See rule (1.c) for scores achieved at ‘Organised club target day’ shoots

2.b) If the score has been recorded correctly onto a score sheet which clearly states; the archers full name. the date of the shoot, the round, the age category and gender, the archers age group where applicable, the archers club, and the score details.

NOTE: It is the clubs responsibility to ensure that scores are recorded on the scoresheet with all the required information as per rule 2.b. It is then the archers responsibility to provide the host club with their contact details, including their email address, Archery GB number and affiliated club, for the club to process the claim correctly.

2.c) If the score has been recorded onto a final results sheet published online and so being made freely available from the organising club or organisation.

2.d) If the score was achieved at a shoot run to ArcheryGB or World Archery (WA) rules regarding sighters/practice and multiple rounds.

2.e) If the score is higher numerically than the previous record. A higher known number of hits and golds will not count.

In the event of two separate scores being submitted for the same record, the higher score carrying the earliest date will count.

County Record claims can only be accepted and ratified when submitted via the online claim form with all the requested information supplied.

One claim form must be submitted per score being claimed, even when more than one record has be achieved in one round or event.

Clubs sending several records at once must also submit one record per claim form.
The form must be accompanied by a copy of the results sheet from the tournament. The records officer may request a copy of the original signed and witnessed score sheet. Especially for scores achieved at ‘organised club target day’ competitions.

County Frostbite Postal Scores
Claims can be submitted from Inter-county Frostbite rounds, without the club having to register the date and round no less than 5 days before the shoot. All other rules apply.

If you have any questions about claiming county records, please contact the NCAS County Records Officer.

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