Records submitted with all the required information are usually ratified, confirmed by email and updated on the website within 14 days of submission. However please be aware that currently ratification is taking longer due to the high number of record claims following the additional junior age groups, and senior 50+ age group being introduced by ArcheryGB in 2023.
Regional and national records are not automatically claimed with county records. Archers must claim for those independently.
All claims must but submitted via the NCAS Record Claim Form.
Please do not submit a claim until the results have been published by the tournament organisers! Record claims submitted without the results will not be ratified. This includes claims for scores achieved at all county organised events.
Please submit one record per claim form.
A Senior 50+ claim will also automatically be a Senior record if the score is higher than the current Senior record, meaning the record would be listed as both Senior and Senior 50+.
PLEASE NOTE: By the end of September 2024, all out of category rounds for seniors were removed from the NCAS records pages. This will be all outdoor target rounds which aren’t specified as either Senior Men or Senior Women in the table of rounds within Rule 308 of the Rules of Shooting.
Senior 50+ rounds will stay inline with senior rounds, but also include the rounds which are specific for 50+, like the WA60m round for example.
All removed out of category records will be kept on the Historical NCAS County Records Archive, which is available on the main County Records page http://www.ncasarchery.org.uk/all-ncas-county-records/
Scores achieved at clubs
Scores from ‘Official club competitions’ – these being ‘club indoor and outdoor championships’, and ‘inter-club shoots’ against other clubs. Scores can be claimed without these shoots having to be prior registered. Claims for these may come from the archer. A results sheet from the shoot is required as part of the claim.
‘Organised club target day’ shoots, are club competitions organised by the club, and will be eligible if the following criteria is met…
– The club must register these ‘organised club target day’ shoots by emailing both the records officer (records@ncasarchery.org.uk), and the secretary (secretary@ncasarchery.org.uk), no less than 5 days prior to the event, stating both the date and the round
– (Updated) Record claims can come from either the club via a club officer, or from the individual archer
– The results must be accompanied by a copy of the claimed scoresheet, clearly signed by the archer, scorer AND also by the field captain or judge
– The signature of the named Field Captain is to certify that the shoot was run in accordance with the Archery GB Rules of Shooting
– The club can claim records for visiting archers and associate members as long as their affiliated club is stated on the claim form.
– There must be at least 2 archers listed on the results sheet, with an additional person named as the Field Captain or judge. The Field Captain can be an archer, but the Field Captain cannot be one of the minimum 2 archers listed on the results
– Only one round or one ‘group’ of rounds can be stated, for example if the stated round is a National, then all National distance rounds are eligible (New National, Long National etc.). If Metric rounds are stated, this won’t include Long Metric or Short Metric rounds. The rounds must relate within the same number of arrows per distance.
These steps put the responsibility of the eligibility and the claim on the clubs to ensure that the ‘organised club target day’ is run in accordance to the AGB Rules of Shooting and shot to competition conditions as closely as possible.
Timing of ends – For rounds where the AGB Rules of Shooting state specific timing of ends such as the Vegas 300, clubs can choose to relax or omit timing for organised club target day shoots, provided the Field Captain is overseeing the shoot and all archers are treated equally and safety is maintained.
Acceptance of any claim is at the discretion of the county records officer, who will be in touch if there is any uncertainty about the eligibility of the claim. Any scores rejected will be done so after the records officer has consulted the NCAS committee first.
All claims submitted prior to 13th May 2024, will be accepted under the previous rules.
Junior Indoor Age Groups
NCAS have introduced U21 into the junior indoor age groups effective immediately, and any U21 scores achieved during the 2023/24 season will be accepted based on the ‘year of birth’ rule. All the existing age groups (U18, U16, U14, U12 & U10) will remain in place, but will switch to ‘year of birth’ from 1st October 2024, with all existing scores staying in place.
Juniors Claiming Senior Records
Junior archers under the age of 21 may claim for senior county records if they are competing directly with archers in the senior age group. The score must appear listed with the seniors on the results sheet. Archers can only claim for one age group per record.
A county record score can be claimed:
(The Shoot)
1.a) If the score has been recorded at an open tournament, where the entry form is freely available from the organising club or organisation.
1.b) If the score has been recorded at a closed invitational shoot, such as a county, regional or national team match, Royal Tox or the UK Masters.
1.c) If the score has been recorded at a club, under one of the following shoot definitions.
– ‘Official club competitions’ – these being ‘club indoor and outdoor championships’, and ‘inter-club shoots’ against other clubs will be accepted, without these shoots having to be prior registered. Claims for these may come from the archer. A results sheet from the shoot is required as part of the claim.
– ‘Organised club target day’ shoots, are club competitions organised by the club, and will be eligible if the following criteria is met…
– The club must register these ‘organised club target day’ shoots by emailing both the records officer (web@ncasarchery.org.uk), and the secretary (secretary@ncasarchery.org.uk), no less than 5 days prior to the event, stating both the date and the round
– Record claims must come from the club via a club officer, not from the individual archer
– The club must state a named target captain or judge on the results
– The results must be accompanied by a copy of the claimed scoresheet, clearly signed by the archer, scorer AND also by the target captain or judge
– There must be at least 2 archers listed on the results sheet, with an additional person named as the target captain or judge. The target captain can be an archer, but the target captain cannot be one of the minimum 2 archers listed on the results
– Only one round or one ‘group’ of rounds can be stated, for example if the stated round is a National, then all National distance rounds are eligible (New National, Long National etc.). If Metric rounds are stated, this won’t include Long Metric or Short Metric rounds. The rounds must relate within the same number of arrows per distance. Not all archers listed on the results need to be shooting the stated round but, only records claimed under the stated round or family of rounds will be accepted. For example if the stated rounds are Nationals, then any National round will qualify ie New National, National 50 etc. If the stated round is specifically stated as for example a WA 70m, then only records claimed for that round will be accepted. Changes to the stated round can be made up until the day before the shoot takes place. Records won’t be accepted for stated rounds changed on the day of or after the shoot.
1.d) If the shoot has taken place no more than 6 months before the claim is submitted.
(The Score)
2.a) If the score is witnessed and signed by at least one other person sharing the same target face or same boss. See rule (1.c) for scores achieved at ‘Organised club target day’ shoots
2.b) If the score has been recorded correctly onto a score sheet which clearly states; the archers full name. the date of the shoot, the round, the age category and gender, the archers age group where applicable, the archers club, and the score details.
NOTE: It is the clubs responsibility to ensure that scores are recorded on the scoresheet with all the required information as per rule 2.b. It is then the archers responsibility to provide the host club with their contact details, including their email address, Archery GB number and affiliated club, for the club to process the claim correctly.
2.c) If the score has been recorded onto a final results sheet published online and so being made freely available from the organising club or organisation.
2.d) If the score was achieved at a shoot run to ArcheryGB or World Archery (WA) rules regarding sighters/practice and multiple rounds.
2.e) If the score is higher numerically than the previous record. A higher known number of hits and golds will not count.
In the event of two separate scores being submitted for the same record, the higher score carrying the earliest date will count.
County Record claims can only be accepted and ratified when submitted via the online claim form with all the requested information supplied.
One claim form must be submitted per score being claimed, even when more than one record has be achieved in one round or event.
Clubs sending several records at once must also submit one record per claim form.
The form must be accompanied by a copy of the results sheet from the tournament. The records officer may request a copy of the original signed and witnessed score sheet. Especially for scores achieved at ‘organised club target day’ competitions.
County Frostbite Postal Scores
Claims can be submitted from Inter-county Frostbite rounds, without the club having to register the date and round no less than 5 days before the shoot. All other rules apply.
If you have any questions about claiming county records, please contact the NCAS County Records Officer.
